Privacy Notice | Stellar Minds Counseling Services

Stellar Minds Counseling Services LLC ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how information is collected, used, and protected when you visit our website. This policy applies only to website use and does not replace our Notice of Privacy Practices, which describes how protected health information (PHI) is handled for therapy services.

Information We Collect

We may collect personal information you voluntarily provide, including:

Name
Email address
Phone number
Information submitted through contact forms or appointment requests

We may also automatically collect limited, non-identifying information such as:

IP address
Browser or device type
Pages visited and dates of access

This information helps us improve website performance and user experience.

How We Use Your Information

We may use information to:

Respond to inquiries or schedule appointments
Provide information about services
Improve website functionality and security
Comply with legal requirements

We do not sell or rent your personal information.

Communication and Website Limitations

Communication through this website, including email or contact forms, may not be fully secure and does not establish a therapist-client relationship. Please avoid submitting sensitive or confidential information online.

Third-Party Services and Cookies

We may use third-party services (such as website hosting, scheduling, analytics, or payment processors) to operate our website. These services may collect information according to their own privacy policies. Our website may use cookies to improve functionality and understand how visitors use the site. You may disable cookies in your browser settings, though some features may not function properly.

Children's Privacy

This website is not intended to collect personal information from children under age 13 without parental consent. If such information is identified, we will take steps to delete it.

Data Security

We use reasonable administrative, technical, and physical safeguards to protect information. However, no method of internet transmission is completely secure.

Your Rights

You may contact us to:

Request access to or correction of your information
Request deletion of information submitted through the website (when legally permitted)
Ask questions about this Privacy Policy

External Links

Our website may contain links to other websites. We are not responsible for their content or privacy practices.

Terms and Conditions

By using the website of Stellar Minds Counseling Services LLC, you agree to these Terms and Conditions. If you do not agree, please do not use this website.

Website Use

The information on this website is for educational and informational purposes only and is not a substitute for professional medical, mental health, or legal advice. Use of this website does not create a therapist-client relationship.

No Emergency Services

This website is not monitored for emergencies. If you are experiencing a medical or mental health emergency, call 911 or go to the nearest emergency room.

Communication and Appointments

Submitting a form, email, or appointment request does not guarantee services or establish a therapeutic relationship. Online communication may not be fully secure.

Eligibility

By using this website, you confirm that:

You are at least 18 years old, or
You are a parent or legal guardian acting on behalf of a minor

Intellectual Property

All website content is the property of Stellar Minds Counseling Services LLC and may not be reproduced or used for commercial purposes without written permission. Materials may be viewed or printed for personal, non-commercial use.

Limitation of Liability

To the fullest extent permitted by law, Stellar Minds Counseling Services LLC is not liable for damages resulting from:

Use or inability to use the website
Reliance on website information
Technical interruptions or unauthorized access

Governing Law

These Terms are governed by the laws of the State of Florida.

Notice of Privacy Practices (HIPAA)

This Notice describes how your medical and mental health information may be used and disclosed and how you can access that information. Stellar Minds Counseling Services is required by law to protect the privacy of your Protected Health Information (PHI) and follow the terms of this Notice.

Your Rights

You have the right to:

Access and receive a copy of your records
Request corrections to your records
Request confidential communication methods
Request limits on how information is used or shared
Receive a list of certain disclosures
Receive a copy of this Notice
File a complaint without retaliation

You may file a complaint with:

U.S. Department of Health and Human Services – Office for Civil Rights
Phone: 1-800-368-1019
Website: https://www.hhs.gov/ocr

How We Use and Share Your Information

We may use or share your information for:

Treatment — to provide and coordinate care
Payment — to bill and receive payment for services
Healthcare Operations — to manage and improve practice operations

Uses Requiring Your Authorization

We will obtain written permission before:

Sharing psychotherapy notes (except as permitted by law)
Using information for marketing
Selling health information
Sharing information not described in this Notice

You may revoke authorization in writing at any time.

Disclosures Without Authorization

We may disclose information when required or permitted by law, including to:

Prevent a serious threat to safety
Report suspected abuse, neglect, or exploitation
Comply with legal requirements or court orders
Meet public health or regulatory requirements
Support workers’ compensation or law enforcement processes

Minors

Parents or legal guardians generally have access to a minor's health information, unless confidentiality is protected by law.

Our Responsibilities

We are required to:

Maintain the privacy and security of health information
Provide this Notice
Notify you if a data breach occurs
Follow the terms of this Notice

Changes to This Notice

We may update this Notice at any time. The current version will be available in our office and on our website.

Effective Date: 04/21/2026
Last Updated: 04/21/2026